Runwork for Consultants

What you worked out for one client should work for the next.

You taught your AI a client's reporting format, their tone, their constraints. Next engagement, you start over. On Runwork it becomes reusable, so each project starts from everything the last one taught you.

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The Challenge

Every engagement starts from zero. You teach your AI the client's format and constraints all over again.
The good version of a deliverable lives in one chat thread you can't find three months later
Nothing runs while you're heads-down on a different client
Time logs, status updates and invoices eat the hours you could be billing
Bringing in a subcontractor means explaining your whole way of working from scratch

The Runwork Solution

The format, tone and constraints you teach your AI once are there on the next engagement
Your best version of a deliverable becomes something you reuse, not something you go hunting for
Client work keeps running on schedule while you're on someone else's project
Time logs, status and invoices assemble themselves, so more of the day is billable
A subcontractor's AI starts from your standards, so their first draft looks like your work

What your team gets

A reusable client playbook

The reporting format, the tone, the constraints and the do-nots, kept per client and picked up by your AI on the next engagement.

Deliverables that start at your best version

Last quarter's good report becomes the starting point for the next one, instead of a file you search for.

Status clients can just look at

A portal at your own domain showing progress, deliverables and invoices, updated as the work moves, so you're not writing update emails on Sunday.

Billing that assembles itself

Hours logged against the right project and rate, and month end arrives with drafts ready to review instead of ready to start.

Work that runs while you're elsewhere

Pulls, checks and reports on schedule for every active engagement, whether or not that client is the one you have open today.

Standards a subcontractor inherits

Bring someone in and their AI already has your formats and constraints, so you review their work instead of rewriting it.

A Day in the Life

7:30 AM: Time entry. Three hours on the Acme project yesterday. You open the time tracker, log them against the project and category, add a note. The weekly summary puts itself together. Same tracker as your last two engagements, because it didn't disappear when they ended.

9:00 AM: Client status. Your biggest client emails asking where things stand. Instead of writing the report, you send the link to their portal: milestones, deliverables, what's next, updated as your project tracker moves. Your agent set that portal up for a client two years ago and you have reused it on every engagement since.

11:00 AM: Invoice prep. Month end. The invoice generator pulls the hours you logged, applies each project's rate, and hands you drafts. Review, adjust, send. Twenty minutes instead of half a day, and every rate rule you have ever set up is still sitting in there.

2:00 PM: New proposal. A prospect wants three months scoped. You open the pipeline tracker, add the opportunity, and your AI drafts the proposal from the structure that keeps winning for you, tone included, because you taught it that once and it stayed taught. You fix the scope, it's in their inbox before 3.

4:00 PM: Capacity check. Can you take another project in October? The utilization view shows committed hours against available ones. You're at 75%, with room for something small. You price it against what similar engagements actually cost you, because those numbers stayed too.

6:00 PM: What the year added up to. You open the dashboard and see your practice as a list: the skills you have now, which ones you actually use, which ones have gone stale since you last touched them. Last January none of this existed anywhere except a chat history you couldn't search. You were producing this asset on every engagement and handing it back with the invoice.

Frequently Asked Questions

How does what I work out on one engagement carry to the next?

The way you get results out of your AI, the formats, the tone, the constraints, the do-nots, gets saved in your own cloud as skills instead of dying in a chat thread. Next engagement, your AI already has them and you start from your best version. Client data stays separated per workspace. The method is what travels.

How does Runwork help consultants track billable hours?

Your agent sets up tracking that matches how you actually bill: by client, project and activity, with notes and budgets. Weekly summaries assemble on their own and hours flow into invoicing with your rates applied. It lives in your cloud, so it is still there on the next engagement and the one after that.

Can I give clients their own portal?

Yes. Clients get a page at your own domain showing status, deliverables and invoices, so they check instead of emailing you. Your agent sets it up once and you reuse it for every client after that, with their branding on it.

How does invoicing work?

Hours in, drafts out. Rates by project or activity type, your payment terms and branding, and invoice status tracked from sent to viewed to paid, with reminders going out on overdue ones. Month end becomes reviewing instead of assembling.

What happens when I bring in a subcontractor?

They keep their own AI tool and still start from your standards, because your formats and constraints are in the shared cloud, not in your head. You can also see what each person on the engagement is actually using and where they are stuck, which is the honest version of quality control on work you did not do yourself.

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